During the course of its activities, each private and legal entity produce or receive documents to be kept constantly for managerial, legal and fiscalreasons.
The documentary heritage produced and accumulated has a huge legal value because it proves the legal and administrative activities.
Storing the documents inevitably causes costs of staff for the archive management and the problems related to space.
The accumulation of documents inevitably creates its staff costs for the management of the archive and the space problems and costs.
Rationalizing archiving becomes therefore a goal not easy to achieve, crucial for controlling costs.
1877 STEIN provides all storage services and the best solution has been designed based on the real needs of accessibility to customer’s documentation.
To rationalize the archive privately, it becomes a goal of no easy solution and cost effective.
1877 STEIN supplies all services related to the archiving with the best solutions designed according to the real needs of access to the documentation, also 24/24 if necessary.
Physical archiving (paper)
The corporate archive, or part of it, is classified, catalogued, labeled and stored in numbered boxes that are transported in the archives of 1877 STEIN.
A detailed map of all documents is always available for the customer who can track in real time the searched document and the related box where it is stored.
1877 STEIN locates the requested documents in the archive and, as needed by the customer, forward them in digital format or in original in the time established by agreement.
Optical archiving (digital)
A solution has been developed to meet all needs, customizable for costs and size, allowing you to archive files by the digitalization with relative metadata. The captured images are stored on DVD, delivered in deputed binders, and on LTO magnetic tape.
Both DVDs and LTO tapes will be organized in directories corresponding to the individual catalogue-compiling. A descriptive report of the activity, with content index of individual DVDs and LTO tapes, will accompany the delivery of optical and magnetic support.
Furthermore, the acquisition of data is intended to feed with images, in the proper derived format and relative metadata, the electronic archive that can be consulted by the Web.
The resulting database architecture is based on the logical model Open Archival Information System (OAIS) and contemplate a system for the management and diffusion of online digital documentation. It is an international standard for data encoding based on tested open source technologies.
Questo post è disponibile anche in: Italian